Job Applicant Manager
- Create a larger pool of qualified candidates with comprehensive applications including district defined certifications, endorsements, and attachments.
- Dramatically reduce paper costs in all stages of hiring and gain efficiency through automated transferring of information among Applicants, HR Staff, and Hiring Mangers.
- Applicants create an account and complete an application which then allows them to apply for one or more jobs in the district. They are able to return at anytime using their account and password to update their application and/or apply for additional job postings.
- Hiring Managers can either access the pool of candidates directly or quickly review forwarded lists of pre-qualified candidates.
- Candidates can be automatically pre-screened on the basis of certification, endorsement, and or skill sets.
Overview
The Job Applicant Manager module has powerful features that are designed to streamline an organization's recruiting and hiring process, virtually eliminating paper and manual routing of information. It provides the mechanism for interested applicants to complete an application via the web and electronically attach all necessary support documentation. It also provides a comprehensive and automated backend for the HR staff to search for qualified candidates and distribute them electronically to the appropriate Hiring Manager(s).
Features
Applicant:
- Browse available job postings.
- Choose from multiple types of job applications including Teacher, Administrator, Substitute Teacher, Professional, Support Staff, and Internal (job transfer).
- Easily complete and update an application.
- Once applicants have activated their applications, they can apply for one or more positions they are qualified for, view a list of postings for which they have applied.
- Attach supporting documentation (such as resume, transcript, references etc).
- Receive confirmation emails for each step in the process.
Administrator:
- Create/maintain job postings containing Start Date, Job Overview, Job Qualifications, Contact Person, Salary and Benefits. Assign each job posting to one or more hiring managers.
- Assign requirements to each posting which can be used to pre-screen candidates. (i.e. limit certified postings by certification/licensure and non-certified postings by specific skill sets).
- Assign additional Posting-specific questions an applicant answers when applying for a particular posting.
- Emails are automatically sent to unsuccessful applications when a job posting is closed
- Create announcements (e.g. job fairs, equal opportunity information) to be viewed on the applicant login page.
- View a variety of system generated and user selected reports.
- Configure all content for system-generated emails.
- Configure the period of time of inactivity for applicants to be purged from the system.
- Manage user accounts.
- Export application data to a .CSV file for use in other programs (such as Microsoft Excel).
- Manage certification/licensure and skill sets.
HR Staff:
- Select job posting and view matching qualified candidates.
- Select job posting and view applicants for that specific posting.
- Conduct a general, non-posting-specific search of all applicants.
- Select an applicant from the lists generated by any of the previous three activities and review all the applicants information.
- Identify top candidates and forward to hiring managers for review via email containing links back to each selected applicant's information.
Hiring Manager:
- Review applications for pre-qualified applicants and candidates sent by HR Staff and automatically notify HR Staff concerning who to interview and hire.
- Enter notes or ratings for each candidate, including reference checks.
